What you'll need Resident Hand Book
How to get Here
Resident Hand Book (Printable PDF)
current version is posted online here. The online version
supersedes all previous versions.
Central Lutheran Church
Intentional Christian Community
Table of Contents
Policies and Procedures
Resident Rights and
As a member of the Central Lutheran Church (CLC) Intentional
Christian Community (ICC), you are responsible for abiding by
Resident Rights and Responsibilities Code.
As a member of the ICC, you
are also responsible for abiding by
the residential rules, policies and procedures outlined below.
We want you to know that as a Church ministry our policies are
more restrictive than the law requires (They are patterned after
Western Washington University's policies and procedures (Title
516 WAC)). The ICC is a ministry of CLC and therefore the rules,
policies, and procedures reflect Christian values and
expectations. Because violations are often the result of not
knowing the rules, we expect you to read this handbook
Resident Rights and
the ICC enjoy the same basic rights, privileges, and freedoms
granted to all members of society. At the same time, acceptance
of admission into the ICC carries with it an obligation to
fulfill certain responsibilities and expectations as a member of
condition of acceptance into the ICC, residents must assume
responsibility for their own actions and maintain an environment
conducive to the success, safety, and well-being of others. In
addition, they are expected to be truthful, respect the rights
of others, and abide by all these policies and procedures, as
well as all local, state, and federal laws and regulations. All
residents are responsible for understanding and complying with
the responsibilities and expectations set forth in this
conduct process at the ICC is designed to be a learning process
that promotes an understanding of residents' responsibilities as
members of the ICC. The objectives of the resident conduct
system, as set forth in this handbook, are twofold: to ensure
that residents act in a manner consistent with high standards of
behavior, and to maintain the safety and well-being of all
members of the ICC.
Lutheran Church, Intentional Christian Community's Residents
Rights and Responsibilities Code is based on Chapter 516-21
of the Washington Administrative Code (WAC).
Bellingham Food Bank:
Address: 1824 Ellis Street, Bellingham, WA 98225
Hours: Monday: 11am-3pm, Wednesday: 1-6pm, Friday:
Bellingham Police Department:
Address: 505 Grand Ave, Bellingham WA 98225
Phone: (360) 778-8800
Hours: 8am-5pm, Monday-Friday
Domestic Violence and Sexual Assault Services
Address: 1407 Commercial St, Bellingham, WA 98225
Phone: (360) 715-1563
Address: 1111 Cornwall Ave, Bellingham, WA 98225
Phone: (360) 734-5121
WA Department of Social and Health Services
Bellingham CSO # 37: 4101 Meridian St.,
Bellingham, WA 98226
Admin Phone #: 360-714-4000
oll Free # for Customer Service Center:
1-877-501-2233 TTY 1-800-209-5446 or use 711
Whatcom County Pregnancy Clinic:
Address: 1310 N State St, Bellingham, WA 98225
Phone: (360) 671-9057
Whatcom Dispute Resolution Center:
Address: 13 Prospect St Ste 201, Bellingham, WA
Phone: (360) 676-0122
TTY/TDD: (800) 833-6388
Open Tuesday-Friday, 10am 5pm
WWU Student Health Center:
Campus Services, 2nd floor, 2001 Bill McDonald
Pkwy, Bellingham, WA 98225-9132
The following lists are
for students of Bellingham Technical College, Western
Washington University, and Whatcom Community College.
Note: Each topic has a list of resources in link
format, i.e. you can click on the resource, and you will be
taken to a specific page for that resource.
List of Topics and Resources for BTC Students.
Current Students, Student
Retrieved from https://www.btc.edu/CurrentStudents/StudentResources/indexStudentResources.aspx
Student Resource links
Transportation to BTC
Local Housing Information
Local Childcare information
Student Health Insurance
List of Topics and Resources for WWU Students.
WWU Campus Safety Resources. Retrieved from
Discrimination & Hate
Disease Prevention and
Emergency Preparedness and
Employee Assistance Program
Employee Rights &
Environmental Health and
Gun Violence and Active
Mental Health / Stress
Off Campus Living
Public Safety (Department
Sexual Assault / Sexual
Student Rights &
Violence on Campus
List of Topics and Resources for WCC Students.
Emergency Info & Campus
Safety. Retrieved from
Emergency alert system
College closures and
Security and access
Incident reporting form
Reporting forms for faculty
and staff (academic)
Clergy Act / campus safety
and security report
Accepting a New Roommate
If your roommate moves out, you must keep the vacant side of your
room clean and empty for a new roommate. A new roommate may be
assigned to your room anytime during the remainder of your
residency. CLC staff will make every effort to provide advance
notification that a new roommate is coming; however, a new
roommate may arrive without notice. You may be charged
additional room rent if the vacant side of your room is not
clean and empty when a new roommate arrives, if you turn away a
newly assigned roommate, or if you discourage a prospective
Animals for Special Needs
Pets are not allowed in the ICC residence. Service dogs and
assistance animals are allowed in compliance with the Fair
Housing Act. Please note the following requirements for
residents (‘handlers’) with service/assistance animals:
Written request and written permission is required prior to
bringing any resident animal onto CLC properties. Prospective
residents who require an animal must request reasonable
accommodation through CLC staff prior to room assignment.
Current residents who require an animal must discuss
accommodation with CLC staff prior to acquiring an animal.
Service Animals: The Fair Housing Act allows trained service
animals access to all buildings, including food venues. Service
animals are specially trained animals, wearing appropriate
signage, that perform tasks for persons with disabilities.
Assistance Animals: The law limits assistance animals to the
handler's residential building. Assistance animals include
emotional support animals, comfort animals, therapy animals and
companion animals of any kind. Resident assistance animals
require written proof of need.
Handlers must ensure that their animal has proper immunizations,
licenses and any required veterinary documentation.
Animals must be housebroken and handlers are responsible for the
proper disposal of their animal's waste. Failure to do so will
result in conduct action and a cleanup fee.
Handlers may be asked to remove their animal from the ICC
residence if the animal is not housebroken, or if the animal
cannot be effectively controlled by the handler.
Handlers must have their animal under control at all times by
means of a harness, leash or tether unless it interferes with
the animal’s work, or it is not compatible with the handler’s
Animals may not pose a threat to the health or safety of others,
and handlers are responsible for any liability that occurs as a
result of their animal’s behavior. (Please note that an animal
is not considered a health or safety threat toward residents
with animal-related allergies or anxiety simply by its presence
-- that is, absent specific health or safety concerns.).
The handler is responsible for any charges resulting from
damage, cleaning, or pest infestation.
The handler is responsible for the care and well-being of their
Authorized Entry: ICC Residential Building
The ICC residential building is locked at all times and no persons
except those listed below are authorized to enter. If you
believe someone has entered the building without authorization,
notify the Church Office (if open), CLC staff, or the Bellingham
Police at 911.
Persons allowed are:
Residential residents and invited guests
CLC staff on CLC business
If a resident gives
building and/or room codes to guests or any unauthorized
persons, that resident is subject to disciplinary action or
eviction from the ICC Residence.
CLC staff respect every resident’s right to privacy, safety, and
security. CLC staff have the right to enter any residence hall
room or apartment for the purpose of facilities inspection,
maintenance requests, resident health and wellness, and other
official CLC business. If CLC staff discover policy violations
while in a resident’s room, appropriate follow-up will occur.
Depending upon the reason for entry, residents typically receive
notification 24 hours in advance. Authorized CLC staff will
knock first and have official identification.
Personal barbecue grills and portable fire pits are potential fire
hazards in a community living environment and may not be used. A
barbecue grill is provided and available to residents. It is
located outside, in the breezeway, by the main kitchen exterior
CLC provides a comfort foam twin xl mattress as part of this
agreement. CLC does not provide bed linens and requires the use
of a mattress pad. Mattresses are equipped with a mattress
protective cover (moisture and pests) and shall not be removed.
CLC has bicycle racks and designated areas and these are the only
places bicycles should be parked. Bicycles found in hallways and
residential, public areas are subject to impound; this includes
bicycles locked to hand railings, posts and other structures not
designated for bicycle storage. Bicycles left in racks and
storage rooms more than 90 days without activity will be
considered abandoned property and disposed of accordingly.
A buddy system is a cooperative arrangement whereby individuals
are paired or teamed up and assume responsibility and
accountability for one another's instruction, productivity,
welfare, or safety. The goal is to allow residents to feel safe
while pursuing their academic goals while living in the ICC and
the larger surrounding community. The goals, expectations, and
definition of the buddy system are an expression of an abundance
of caution even though no specific known threat exists.
Roommates, dorm-mates; Buddying for common life experiences
allow for friendship and shared activities that are part of
living in shared spaces. These activities can include room
boundaries, respecting study time, sleeping time, and generally
encouraging common goals of daily living and the rigors of a
Traveling between campus and surrounding environments; The buddy
system encourages residents to travel in pairs or larger groups
when going to and from campuses, especially after dark. This is
relying on the idea that there is safety in numbers. When
recreating on trails or traveling for shopping residents are
encouraged to travel with buddies.
Recreational activities; Bellingham offers a wide variety of
activities including campus events, outdoor adventures, and
downtown life. Folk wisdom says, “two heads are better than one”
and this is probably most true when addressing recreational
activities. Bellingham is a generally safe community, but risks
do exist, and thoughtful partnerships usually make better
Precautions: One possibility of the buddy system is the use of
safe words. Safe words are
specific pre-determined words designated to indicate the safety
of a situation. Safe words
can indicate either the need for safety or indicate no threat
A pre-determined safe word
can be designated to signal a situation is safe and the buddies
A pre-determined safe word
can be designated to signal a situation is un-safe or
uncomfortable and the buddies agree to exit that situation
Once a safe word is
used to exit a situation it is assumed the request is beyond the
control of the individual and buddies must follow agreed exit
If the unsafe situation cannot be addressed by the buddy, it is
the buddy’s responsibility to request support from additional
An Abundance of caution; While Bellingham is a relatively safe
small city, it is possible to find trouble if one seeks it out.
The policies and the procedures of the ICC are in place to keep
residents safe. Know that ICC staff is available for any
specific need and there is zero tolerance of harassment of any
kind, alcohol or drugs, weapons or disruptive behavior. Staff is
available to help at any time for nearly any situation on or off
property. If you find yourself in an unsafe or uncomfortable
situation it is always okay to request help.
Listen to yourself. If you feel unsafe use the safety resources
available to you. It is better to deal with an awkward situation
than a disaster.
On site: call any staff member, use the messenger app to call
In a panic, the laundry room can be used as a safe room. Only
staff can unlock the door from the outside.
In an emergency, pull the fire alarms. Once the alarm sounds
there is no way to stop the fire department from arriving. The
fire department is quick to call for police assistance if
In a dire emergency call “911.”
Candles & Incense
The possession and use of candles, incense, torches or any
open-flame or concealed flame devices and supplies are
prohibited in the ICC residences. Acceptable items include
electric wax warmers and fragrance diffusers.
Computers, Responsible Use of
Every resident with access to the ICC network and computing
resources is expected to behave in a responsible way.
Unacceptable use includes, but is not limited to, the following
Using an unauthorized IP address.
Sending unsolicited mass mailings including chain letters/email,
solicitations, and spam.
Violating terms of applicable software licensing agreements or
copyright laws. This includes providing for distribution
copyrighted music or video files.
Deliberately wasting computing resources or using excessive
Using a computer account without authorization.
Using the ICC network to gain unauthorized access to any
Knowingly performing an act which will interfere with the normal
operation of computers, terminals, peripherals, or networks.
Attempting to circumvent data protection schemes or uncover
Using electronic mail to harass others.
Masking the identity of an account or machine.
Posting on electronic bulletin boards materials that violate
existing laws or ICC's codes of conduct.
Attempting to monitor or tamper with another user's electronic
communications, or reading, copying, changing, or deleting
another user's files or software without the explicit agreement
of the owner.
Using the network for commercial purposes or charging for any
service provided across the network.
Using another person's computer account or identity.
Consent is defined as a
voluntary agreement to an act or proposal with another
individual, group, or organization.
Consent may be given in written, verbal, or nonverbal (body
Consent may be positive or denied.
Consent is invalidated by deception, misrepresentation,
harassment, intimidation, coercion or if an individual does not
have the mental capacity (including use of any chemical
substances) to give consent. This list is not exclusive.
A test process for consent would be, for example:
First request for answer
Second request for validation of answer
A third request would be considered harassment
Decorating or Personalizing Your Space
Creating your own place to study, relax, and socialize is essential
to the college experience; however, the following ways of
personalizing your space may result in disciplinary action:
Removing CLC furniture from the room without prior consent.
Damaging wall, ceiling, or furniture with nails, tacks, holes,
Painting the walls, ceiling, or furniture.
Disabling or impairing fire sprinklers, heat sensors, or smoke
Placing objects near or in contact with fire sprinklers, heat
sensors, or smoke alarms.
Customizing or altering your bed in any way inconsistent with
the available configurations.
Displaying images or objects that create a hostile environment
for residents, guests, or CLC employees. Displaying images or
objects that glorify drugs or alcohol, in alcohol-free
Decorations made from cut, resin-bearing trees or vegetation
such as fir, pine, cedar, spruce, and eucalyptus. Live trees in
soil are permitted.
Defamation will result in
disciplinary action. Definition: Any intentional false
communication, either by libel (written, including social media)
or slander (spoken), that harms the reputation, decreases the
respect or regard, induces disparaging, hostile, or disagreeable
opinions or feelings against a person or organization.
Demonstrations that materially or substantially disrupt the normal
operation of the ICC residence will result in conduct action.
Disruptive behavior will result in disciplinary action. Disruptive
behavior includes (but is not limited to), physical abuse,
verbal abuse, threats, intimidation, coercion, obstruction or
other conduct which threatens or endangers the health or safety
of self or others, failure to complete sanctions, failure to
cooperate or comply with CLC staff, providing false
identification or information, violating rules, policies and
procedures, or knowingly being in the presence of someone
violating rules, policies and procedures. See also Harassment
and Threats of Violence.
Possession or Use of
The ICC is a smoke-, alcohol-, and drug-free environment.
ALCOHOL: Possession and consumption of alcohol on Central
Lutheran Church property, including the ICC residence, is
limited to communion wine during a worship event. All other
alcohol and alcohol paraphernalia is prohibited.
MARIJUANA: Possession or use of marijuana in any amount by any
person is prohibited by CLC. Even though
Washington State law allows adults age
21 and older to possess small amounts of marijuana for personal
use, federal law prohibits marijuana possession and use of any
Your body is considered a container; therefore, using/consuming
marijuana or other drugs (regardless of location) and then
returning to your residence hall while under the drugs’
influence constitutes possession of the drug or marijuana.
OTHER DRUGS: No person may possess, use, manufacture, cultivate,
package, distribute, sell, or provide a controlled or illegal
drug or substance. No person may misuse prescription or
nonprescription drugs; no person may possess or use drug
paraphernalia. Drugs are defined as, but not limited to:
Any containers used or labeled for prohibited substances.
Any chemical substance, compound or combination used to induce
an altered state
Any otherwise lawfully available product, over-the-counter drug,
or prescription drug used for any purpose other than its
Any nervous system depressant
Any stimulant, other than caffeine
Electrical Equipment & Appliances
Any electrical device used within the ICC residence must be
certified by Underwriters Laboratories as UL Listed. CLC
reserves the right to remove any dangerous electrical appliance
brought by a resident into a CLC building.
APPROVED: electric teakettles, electric wax warmers, coffee
makers, rice cookers, microwave ovens up to 900w, and
refrigerators up to 4 cubic feet.
PROHIBITED: Hotplates (except induction hotplates provided by
CLC), electric blankets, space heaters (except as provided by
CLC), halogen lamps over 300w, toasters, and toaster ovens
(except as provided by CLC in the kitchenette).
Anyone found responsible for tampering with an elevator or engaging
in reckless or dangerous behavior that places themselves or
others at risk, in or around an elevator, will face disciplinary
Explosives & Weapons
Unless authorized by CLC, possession of explosives, weapons,
firearms, dangerous chemicals, and fireworks is prohibited on
CLC property and at CLC-sponsored activities. Weapons include,
but are not limited to:
Firearms of any kind.
Look-alike weapons, including decorations and replicas.
BB guns, pellet guns, paintball and Airsoft guns.
Martial arts weapons.
Projectile devices, such as catapults or slingshots.
Objects used as weapons to threaten or injure.
Swords and knives; small kitchen knives and folding pocket
knives up to 3.5" permitted.
Fire Equipment and Vandalism
Tampering with, disabling, or damaging any fire safety
apparatus, equipment or smoke detector is prohibited under
RCW 43.44.110. This includes willfully
and falsely activating a fire alarm. Such violations likely
result in eviction and referral to the Bellingham Police.
Use of any fireplace in a CLC building requires permission from
the Church Council.
Gambling in the ICC residence is prohibited by CLC policy and
Washington State law. Gambling includes online gambling, betting
on athletic events, and the possession of gambling devices.
A guest is an invited individual who is present in a residential
building but is not a member of the ICC residential community.
Guests must be accompanied by a member of the ICC residential
community at all times.
Guests in the ICC residence are expected to comply with all ICC
rules, policies and procedures, as well as all applicable local,
state, and federal laws and regulations. Residents who invite
guests into their residence hall are responsible for the
behavior of their guests and may be held responsible for any
alleged violation(s) committed by their guests.
Only the official residents of a given room may reside in that
room. Overnight guests are permitted only with the permission of
the roommates. Overnight guests may not stay for more than three
nights in a row or more than seven nights per quarter, including
in rooms where residents do not have roommates. Residents and
overnight guests may not stay in communal areas, i.e. Common/Rec
Room, library, etc.
For emergency purposes, residents must notify CLC staff of any
and all overnight guests.
Harassment & Threats of Violence
Harassment and threats of violence are prohibited behaviors that
create a hostile or threatening environment. These behaviors
include but are not limited to:
Unwanted and/or intimidating contact of a threatening nature,
including verbal, nonverbal, written, or electronic
An expressed or implied threat to an individual's personal
safety or property, academic efforts, employment, or
participation in CLC activities.
Intentional and/or repeated following or contacting of another
person in a manner that intimidates, harasses, or places that
person in fear for his or her personal safety or property.
Behavior that threatens or intimidates on the basis of race,
color, creed, religion, national origin, sex (including
pregnancy and parenting status), age, disability, marital
status, veteran status, genetic information, and sexual
orientation, including gender expression or identity.
A test process for harassment would be, for example:
First request for answer
Second request for validation of answer
A third request would be considered harassment
Interfering with Policies and Procedures
It is a violation to
interfere with the people, policies, and procedures of the ICC.
People include, but are not limited to, residents, church
members, CLC staff, and conduct committee members. Interferences
include, but are not limited to the following:
Giving a false or incomplete incident report or claim.
Attempting to influence the impartiality of people involved in
the Conduct process.
Threatening, harassing, intimidating, or manipulating people
involved in the Conduct process. See also
Harassment & Threats of
Participating in or encouraging retaliation against people
involved in the Conduct process.
See also Defamation
CLC does not provide laundry supplies.
Use of Laundry equipment is included with rental agreement.
The laundry machine is for standard size load of washing and
Laundry room is not to be used for storage of clothes or
cleaning supplies or anything else.
Lounges & Common Areas
Lounges and other common areas are living spaces intended for
residents to study, relax and gather. Use of these areas should
be inclusive and considerate of other residents in the space; if
conflicts arise, CLC staff can assist in facilitating a
Furniture may be rearranged to accommodate activities, but must
be returned to its proper location afterwards. Please note that
personal property left in lounges or common areas may result in
theft. Overnight sleeping is not permitted.
Residents wishing to organize activities for the ICC can contact
CLC staff. The cleaning and re-setting of a common area is the
responsibility of those using the area. Priority for use of
common areas is given to the following:
CLC staff initiated or sponsored programs
Resident use for academic purposes
Resident use for social or recreational purposes
CLC provides one parking space per resident.
Parking is for resident use only and may not be loaned or
sub-leased to a non-resident.
All vehicles must have a CLC parking pass.
Passes are available at CLC office.
Pass must be easily visible.
Rearview mirror hangers are provided.
Residents must use the assigned parking lot or are subject to
fines or being towed at owner’s expense.
Female residents shall use the lower (Rose St.) parking lot.
Male residents shall only use the upper (Forest St.) parking
Parking spaces are available on a first-come basis.
All parking is at the risk of vehicle’s owner and CLC assumes no
responsibility for loss or damage to vehicles or property.
CLC recommends residents always keep their vehicles locked.
Vehicles must be removed when residency terminates. Vehicles
left 10 days after residency terminates will be considered
abandoned and will be removed at owner’s expense.
Pets are prohibited, but fish in tanks under 10 gallons are
allowed. Service animals are not considered pets. See also
Animals for Special Needs.
Presence during Policy Violation
Any resident who remains in the
presence of someone violating a policy and fails to report in a
timely manner may be subject to conduct sanctions. If you
realize you are present where a violation may be occurring, you
have the responsibility to respond with any of the following:
Leave the area immediately
Confront the behavior
Report the violation(s) to a CLC staff member immediately
If the situation places you or
others in danger at any time, call the Bellingham Police at 911
immediately and notify CLC staff.
ALCOHOL: See also
Drugs, Possession or Use of.
BEDS OR BED PARTS: Non-CLC mattresses without specific CLC
permission, non-CLC beds, non-CLC bed parts, homemade bed
modifications, water-filled mattresses.
DRUGS: See also
Drugs, Possession or Use of.
FIREARMS & WEAPONS: firearms, ammunition, BB guns, pellet guns,
paintball guns, Airsoft guns, rockets, hunting knives,
switchblades, metal knuckles, sling shots, sticks/clubs, laser
pointers, explosives, dangerous chemicals, toys or display items
that look real.
FLAMMABLE MATERIALS & EXPLOSIVES: explosives, fireworks,
gasoline, or any other flammable materials; candles, incense,
torches, or open-flamed devices; decorations made from cut,
resin-bearing trees or vegetation such as fir, pine, cedar,
spruce and eucalyptus.
HAZARDOUS ELECTRONICS: electric hotplates, burners, toasters,
toaster ovens, electric space heaters and halogen lamps.
PETS: See also
To prevent physical injury or property damage, the following
activities are strictly prohibited in or around the ICC
Throwing anything from a building, window, or balcony.
Throwing anything at people, buildings, windows, or structures.
Throwing anything in a public/common area.
COURTESY HOURS: Courtesy hours are in effect 24 hours a day.
During courtesy hours any noise you make is not to be excessive
or disruptive to your community. If you are asked by anyone to
quiet down, you are expected to comply immediately. Excessive
noise is a violation of resident rights and is unacceptable in
the ICC residence. To minimize impact on others, residents with
amplified instruments, game systems, and audio equipment are
advised to use headphones.
QUIET HOURS: While the purpose of courtesy hours is to minimize
disruptive or excessive noise, quiet hours are meant to maintain
an atmosphere for studying and sleeping. The quiet hours below
apply to the ICC residential community. Again, whenever you are
asked by anyone to quiet down, you are expected to comply
Regular Quiet Hours Begin at:
11 p.m. Sunday through Thursday nights
1 a.m. Friday and Saturday nights
Regular Quiet Hours End at:
7 a.m. Monday through Friday mornings
9 a.m. Saturday and Sunday mornings
DEAD & FINALS WEEK: 24 hours a day beginning the first day of dead week and ending the
last day of Finals week.
Noisy activities may be moved to the library or fellowship hall.
NOISE VIOLATIONS: While it is each resident's responsibility to
control noise, it is also the responsibility of those impacted
by noise to contact the community member and request that the
noise be reduced. If this approach fails, contact CLC staff.
When the efforts of CLC staff are not enough, Bellingham Police
may be called to resolve noise complaints.
Roofs, Windows & Ledges
Unauthorized access to any roof will result in disciplinary action
and a $35 charge. Climbing through windows or on building
exteriors, balconies, or ledges is prohibited. Suspending any
object from windows, building exteriors, balconies, or ledges is
prohibited. Residents who need to retrieve an item from any of
these areas must contact the CLC office for assistance.
Scooters & Motorcycles
Uniform Fire Code (1982 Edition, Section 11.415) and CLC parking
regulations prohibit the storage of scooters, motorcycles, and
other gas-powered vehicles anywhere in the residence hall. If
any such vehicle is discovered inside the ICC residence hall it
will be subject to impound at the resident's expense.
It is the policy of the ICC to provide an environment in which
residents, CLC staff, and faculty can work, live, and study free
from sexual misconduct. Sexual misconduct includes sexual
harassment, sexual intimidation, sexual coercion, sexual
assault, and rape. CLC staff act to prevent sexual misconduct
and will respond appropriately to all reported incidents of
sexual misconduct. Individuals who engage in such behavior will
be subject to disciplinary action; this may include removal from
the ICC residence, and civil or criminal prosecution. You can
report sexual misconduct to CLC staff or the Bellingham Police
at 911. Any false accusation of sexual misconduct will result in
disciplinary action. See also
Smoking and vaping are prohibited in all CLC buildings and within
25 feet of doors, windows, and ventilation intakes. This
includes but is not limited to all public spaces such as
lounges, stairwells, hallways, food service areas, and laundry
rooms. Smoking and vaping are also prohibited at any outside
area that may affect the air supply of CLC buildings. Residents
and guests who smoke/vape must respond to requests to move to
another location. Residents and guests who smoke must dispose of
smoking refuse properly.
Solicitation & Commercial Activities
Due to a variety of local, state, federal, and ICC guidelines,
residents may not use their ICC residence for the purpose of
running a business.
Most forms of solicitation are prohibited in the ICC residence,
and unauthorized solicitation should be immediately reported to
CLC staff. Prohibited forms of solicitation include contacting
residents for the purpose of:
Promoting an activity or event.
Promoting or endorsing an idea or person, such as a political
candidate, recycling, or religious belief.
Recruiting for a club or organization.
Selling something, such as an object, product, or ticket to an
activity or event, even for the purpose of fund-raising.
Taking, attempting to take, aiding another in taking or possession
of property belonging to another member of the ICC, the ICC
itself, or its guests is prohibited.
Entering a residential building or room without authorization or
permission is prohibited. See also
Authorized Entry: Residential Buildings.
Vandalism, including graffiti or alteration (temporary or
permanent) of CLC property will result in disciplinary action
and financial responsibility for the full cost of repair or
replacement, and may result in civil or criminal action.
The ICC residents are encouraged to be good stewards of our
environment by reducing garbage and recycling as much as
possible. It is the responsibility of residents to properly
manage and dispose of garbage. Garbage is characterized as
waste/trash, compost, and recyclables.
All trash should be sorted.
Plastic and glass bottles and cans, mixed paper, card board,
should each be placed in the proper recycle bins.
Compostable food and paper products should be placed in the
Non-recyclable trash from sleeping rooms should be placed in the
proper “toter” in the Rose Street parking lot only.
The kitchenette has a compost bin and a trash can.
Bathrooms have a trash can and a blue recycle can. Only bathroom
garbage should be placed in bathroom cans. The blue cans are for
paper towels only, which are recycled.
All cardboard boxes should be emptied, flattened, and folded to
fit into a bin. Pizza boxes are considered cardboard.
Plastic clam shell containers, mixed media (waxed drink boxes
with plastic parts) should be crushed and placed in trash.
Plastic and mixed media envelopes are trash.
No trash is to be placed under the outside steps by the green
When a Violation of any ICC Policy Occurs
Incident Report: An incident report may be written by another resident, another
member of CLC, or CLC staff to document a situation that may be
a violation of policy. Being listed in an incident report does
not constitute a policy violation. No decision about a violation
occurs until those directly involved have an opportunity to meet
and discuss the circumstances of the violation. Each individual
writing a report may request to have their name redacted in the
event of a policy violation and conduct meeting.
Resident Notification: The resident(s) involved receives notification via their mailbox
regarding a meeting with CLC staff. CLC staff may refer an
incident to the Office Administrator, Senior Pastor, the
Congregational President, or another Executive Officer of the
church council, who will then serve as the Conduct Committee.
Conduct Meeting: At this meeting the conduct officer first asks the resident how
things are going in general, then asks for his or her
perspective on the specific incident, reviews the incident
report and discusses any other relevant information. Be honest
with the conduct officer; the conduct system is educational in
nature so expect your meeting to be a conversation. Conduct
meetings and decisions take place whether the resident is
present or not. If you are unable to attend your conduct meeting
it is your responsibility to notify the conduct officer to
request rescheduling. Rescheduling is permitted twice within
seven days of original appointment.
Conduct Decision: After reviewing the available information, the Conduct Committee
determines whether a violation has occurred, the degree to which
the resident was responsible, and appropriate sanction(s).
The resident receives notification of the decision in the form
of a summary letter via their mailbox within seven business days
of the conduct meeting. The resident is notified if there are
extenuating circumstances that delay the letter beyond seven
Conduct Referral: A resident who voluntarily moves out of the ICC residence or
withdraws from the ICC prior to the completion of proceedings is
not excused from pending conduct action. In such cases,
information is referred to the ICC Conduct Officer for possible
Rights of Residents
Within the conduct process residents have the right to:
A fair and thorough conduct meeting.
Be informed of all potential policy violations prior to the
An alternate conduct officer in the event of obvious and/or
Review the incident report(s) and letter(s) if requested.
One level of appeal within the CLC conduct system.
Have a support person present at any conduct meeting pertaining
to his or her conduct.
The support person serves as an advisor to the resident, not as
a representative, and may be a resident, family member, or other
The support person may observe the process and provide support
and guidance to the resident as needed.
CLC staff may not serve in the support-person role due to the
potential for conflict of interest; however, CLC staff can serve
as a resource for residents before and after the conduct
The support person may not have a conflict of interest with the
situation in question.
Standard of Decision Making
The Conduct Officer uses the available information to determine
if it is more likely that a resident did or did not violate CLC
Consistency & Fairness
All proceedings, including the initial conduct meeting, are carried
out in a manner that is informal and assures fundamental
fairness. Conduct officers evaluate each resident's situation
individually when deciding the most appropriate action to take.
When sanctions occur, they may vary from resident to resident,
even when a similar policy violation occurs. This is because
multiple factors are considered in deciding the best sanction
for the individual, including the details of the current
incident, the resident's previous conduct history, the
resident's behavior during the incident and at the conduct
meeting, and the actual, intended and potential impact of the
resident's behavior on the community.
When a resident has been found responsible for violating a policy,
one or more disciplinary actions may result. Disciplinary
actions are intended to hold residents accountable for policy
violations, and to educate and guide residents toward making
good choices and informed decisions in the future. In some
cases, interim sanctions may be imposed. An interim sanction is
not an indication of a violation; it is simply a community
safeguard until a decision about a possible violation can be
made. Interim sanctions remain in place until the conduct
process is completed. If an interim sanction is violated, the
resident may be removed from the ICC residence and referred to
the CLC Senior Pastor for further action. In addition to being
subject to possible sanctions, behavior that violates local,
state or federal law (e.g., theft, assault, rape, illegal drug
or alcohol activity) is referred to Bellingham Police.
WARNING: A written reprimand that the resident has violated a
policy and future violations will result in more severe
DISCIPLINARY PROBATION: Notice that additional policy violations
may result in eviction from CLC Residences.
EVICTION FROM CLC RESIDENCES: Mandatory cancellation of
occupancy in CLC Residences. This sanction is typically reserved
for residents who indicate an unwillingness or inability to live
within the parameters established by and for CLC Residences.
This sanction may include restriction of visitation rights to
one or more communities, payment of a contract breakage fee, and
referral to the CLC Conduct Officer for action that may impact
the resident's enrollment in the CLC.
DEFERRED EVICTION: Notice that further violations of policies
may result in eviction from ICC Residence and referral to the
CLC Senior Pastor for action that may impact the resident's
enrollment in the ICC residence.
Typical Sanctions for Specific Violations
While every violation is considered on a case-by-case basis,
baseline sanctions for the following violations are defined as
ALCOHOL VIOLATION: will result in a referral to Alcohol and Drug
Consultation and Assessment Services (ADCAS) on the WWU campus.
SECOND VIOLATION IN A GIVEN YEAR: will result in a sanction
other than a warning, such as disciplinary probation.
LEGAL-AGE RESIDENT PROVIDING ALCOHOL TO MINORS: will result in
disciplinary probation including notifying the Bellingham Police
for possible criminal prosecution.
POLICY VIOLATION WHILE ON DISCIPLINARY PROBATION: will result in
eviction from ICC Residences.
FIRE SAFETY EQUIPMENT VANDALISM: Behavior which places the
resident or others at risk of physical harm will result in
eviction from ICC Residences.
DISRUPTIVE BEHAVIOR OR VERBAL ABUSE: will result in a sanction
ranging from an educational sanction to eviction from CLC
DRUG VIOLATION: first violation includes a minimum of
disciplinary probation and referral to Alcohol/Drug Counseling
and Assessment Services.
POSSESSION OF A COMMON-SOURCE CONTAINER FOR ALCOHOL, FULL OR
EMPTY: will result in disciplinary probation. Violation of this
policy coupled with other violations (such as selling alcohol,
disruptive behavior, quiet hours violations) may result in
eviction from CLC Residences.
EXPLOSIVES & WEAPONS VIOLATION: will result in immediate
termination of Resident Status resulting in an eviction from ICC
SEXUAL VIOLENCE or
COERCION will result in immediate
eviction and notification of Bellingham Police for possible
All records resulting from conduct proceedings are maintained by
CLC, including Incident Reports, conduct letters, emails and
appeals. Records are maintained according to pastoral
confidentiality, except as noted within applicable laws. For
example, when information is necessary to protect the health and
safety of a resident or other persons, certain exceptions are
authorized under WAC 516-26-085, Release of Information in
The Intentional Christian Community engages residents in diverse
and inclusive, healthy, safe, and sustainable communities that
foster academic success and personal growth. Under this
contract, the Resident pays for a residential experience
intentionally designed to cultivate Christian values. To qualify
for a room assignment, the Resident accepts this Housing
Agreement and agrees to abide by:
The CLC Rental Agreement
The ICC Residences Policies and Procedures
Resident Rights and Responsibilities Code
All local, city state, and federal laws.
As its name implies, the ICC is a community of residents who
wish to live among others according to the teachings of Jesus
Christ. Residents must also be full-time, enrolled, and
registered students. The ICC is designed for single (unmarried)
students; the ICC does not equipped nor provide for married or
The term is defined in the RENTAL AGREEMENT.
Because the ICC residence
does not offer a meal plan, it is recommended that residents
purchase a meal plan associated with their academic institution.
Residents not purchasing a meal plan must advise CLC of how they
will meet their meal requirements. Use of cooking facilities
requires using personally owned equipment and utensils, and
personally owned table service and utensils. All cooking
facilities must be left clean. All personal equipment should be
stored in your room upon completion of facility use. Leaving
cooking facilities messy, or personal items left in facilities
may be considered abandoned and will result in forfeiture and
disposal of items, loss of privilege to use cooking areas, or
fines. Cooking areas have video surveillance to ensure
Resident shall pay a deposit defined in the RENTAL AGREEMENT as
security for the faithful performance of the Agreement. Upon
Agreement termination, the security deposit will be applied to
any damages caused by the resident and any remaining balance
will be refunded. Residents with service and assistance animals
will have additional deposit requirements.
Cancellation before Occupancy
The Agreement may be canceled in writing 30 days prior to occupancy
and the Housing deposit will be refunded in full. Cancellation
within 30 days prior to occupancy will result in forfeiture of
the Housing Deposit as a percentage prorated to the percentage
of 30 days remaining prior to occupancy.
Termination of Agreement
Termination shall not relieve Resident of his or her liabilities
and obligations. The Resident shall pay charges up to the term
of the Rental Agreement, any damage fee that may apply and any
charges incurred after termination.
By Termination of Resident Status: Residents must vacate rooms
on the day of termination of their resident status.
By Default or Breach: The Agreement may be terminated, after 15
days' notice of intent, in the event that the Resident:
Is in default in payment for more than 15 days, except where
there is a written agreement to extend the period.
Breaches, violates, fails to perform, or is in default of the
performance of any of the terms of this Agreement.
By the Resident: The Agreement may be terminated by the Resident
by moving out of his or her room.
Moving out shall not relieve Resident of his or her liabilities
and obligations. The Resident shall pay charges up to the term
of the Rental Agreement, any damage fee that may apply and any
charges incurred after moving out.
Damage and Cleaning
Residents must keep their assigned room/suite clean and alert
CLC staff of any necessary repairs.
Damages: Residents are responsible for costs, expenses or
liabilities resulting from damage to a room by them or their
guests, except for those caused through an act or omission by
Cleaning: Residents are responsible for the cost of additional
cleaning required to return rooms to their pre-occupancy state.
Furniture: CLC equipment or furniture shall not be moved from
rooms or public areas of buildings. The Residents are
responsible for replacement or repair of the property.
Alterations and Decorations
Alterations to building and individual rooms are not permitted.
The Resident may be required, at his or her expense, to remove
alterations or decorations and may also be required to pay for
any resulting damage. Nails, tack, or pins are not permitted for
use on any wall, ceiling, or CLC furniture.
CLC shall furnish heat, electricity, water and sewer services.
Wireless Internet will be available throughout the residence
hall and cable television will be provided in the common lounge.
Temporary Interruption of Service: Services may be temporarily
interrupted when necessary because of accident, emergency,
repairs, or alterations or improvements, that are deemed
necessary and desirable in the judgment of the CLC. The Resident
shall claim no reduction or waiver of fees or other
compensation, nor shall this Agreement or any of its obligations
be affected or reduced.
Delivery of Possession: If the CLC is unable to deliver
possession of the assigned room because of fire, explosion,
leaks, disruptions related to systems software, acts of God, or
reasons beyond its control, the CLC shall have no liability to
the Resident for losses suffered.
Fire or Casualty Loss: If the Resident's room or residence hall
should at any time be rendered untenable in whole or in part by
fire or casualty, the CLC may, at its option, either immediately
terminate this Agreement, or repair and replace the damaged room
or residence hall within a reasonable time.
See also When a Vacancy
Occurs in Your Room.
Personal Property Damage
The CLC assumes no responsibility for loss or damage to personal
property. It is recommended that the Resident obtain his or her
own renter's insurance.
CLC reserves the right to reassign residents to different rooms,
if such reassignment is deemed necessary. Unless otherwise
notified, the CLC reserves the right to reassign space if the
Resident does not check in by the third day of the RENTAL
Transfers or Subleases
The Resident may not transfer or sublet any room, space, or
facility of CLC.
CLC, in compliance with applicable laws and in furtherance of
its commitment to fostering an environment that welcomes and
embraces diversity, does not discriminate on the basis of race,
color, creed, national origin, sex (including pregnancy and
parenting status), disability, age, veteran status, sexual
orientation, gender identity or expression, marital status or
CLC is committed to providing reasonable accommodation for
qualified individuals with disabilities upon request. Residents
requiring a special housing assignment due to a disability or
other condition must request reasonable accommodation and
complete a needs assessment.
Waiver of Breaches and Cumulative Remedies
The failure of CLC to exercise any right or remedy available as
a result of the Resident's breach of any of the terms,
covenants, or conditions of this Agreement shall not be deemed
to be a waiver by CLC of any such right or remedy. No terms or
conditions of this Agreement required to be performed by the
Resident and no breach thereof shall be waived, altered, or
modified except by an express, written instrument executed by
CLC staff. The receipt of rent by CLC with the knowledge of the
breach of any terms, covenants, or conditions of this Agreement
shall not be deemed a waiver of such breach. Remedies of CLC
under the terms of this Agreement are cumulative and are not
exclusive of any other remedies or redress which may be utilized
in case of any breach or threatened breach by the Resident.
Any provision of this Agreement which shall prove to be invalid,
void, or illegal shall in no way affect, impair, or invalidate
any other provision hereof and such other provision shall remain
in full force and effect.
The CLC ICC residence hall is locked 24 hours a day, and
residents are expected to ensure that doors latch behind them
when they enter and exit; and no one should ever leave a door
propped open. Always lock your door whenever you leave the room,
take a nap, or go to bed.
If you are locked out of your room, contact CLC staff. If you
are locked out of the building call the CLC staff emergency
Each resident receives a “key code” to allow access to the
building. Never share your key-code. Shared key-codes create a
security risk to you and your community and must be reported to
CLC staff immediately. The cost for a new key-code is the
responsibility of the resident and must be paid before the
quarterly rental agreement will be renewed.
Upon termination of the RENTAL AGREEMENT, residents must follow
the steps to checkout:
Schedule a Room Inspection. Make a plan for when you will officially check out based upon your
schedule. Once you know your departure date, make an appointment
at least 24 hours in advance to have your room inspected by CLC
Vacate and Clean Your Room. Seek out your community's collection bins to responsibly donate,
recycle, and discard your unwanted items. You are expected to
leave your room clean, empty and properly assembled. Remove food
from fridge and freezer.
Complete your Room Inspection. CLC staff will bring your original
Room Inspection Inventory Form to assess the condition of your
room while you are present. Charges for any cleaning, damage, or
missing items are split among roommates unless individual
responsibility is clarified during your room inspection. Be
aware that anything you leave behind will be considered
abandoned property and it will be removed at your expense. CLC
assumes no responsibility for abandoned property and has no
obligation to return it to you.
Check Out in Person at the CLC office. Go in person to the CLC
office during desk hours and submit your Room Inspection
Inventory. Complete an exit survey. Checking out in person is
Manage Your Mail When You Move Out. Take steps to ensure your
mail reaches your new address:
Make sure the office has your forwarding address.
Change your address with anyone who sends mail, and don't forget
Amazon, Ebay, Netflix, etc.
The post office does not accept “change of address” from
dormitories like Sternberg Hall.
Residents desiring to change rooms within the residence hall
must initiate a request with CLC staff. Transfer requests may
take several weeks to fulfill depending upon current occupancy.
If your roommate moves out, you must keep the vacant side of
your room clean and empty for a new roommate. A new roommate may
be assigned anytime. CLC staff will make every effort to provide
advance notification that a new roommate is coming; however, a
new roommate may arrive without notice.
If you do not want to be assigned another roommate, you may have
the option of keeping your double room as a single room at an
increased rate. Contact CLC staff.
You may be subject to increased rental rates if the vacant side
of your room is not clean and empty when a new roommate arrives,
if you turn away a newly assigned roommate, or if you discourage
a prospective roommate.
You may invite another ICC resident to transfer into your room,
or you may transfer into the room of another CICC resident,
depending on availability. Contact CLC staff to discuss your
your agreement is defined in your RENTAL AGREEMENT. You must
give 30 days’ notice of intent to vacate your room before the
end of the academic quarter. Please consider the following when
Make a plan: Residents are strongly encouraged to communicate early in the
process with anyone involved, including parents, guardians, or
Start early: Do not wait until finals week to start packing and cleaning! Start
early, pack and clean a little each day, and check out after
your last final.
Take some stuff home on Memorial Day weekend: By spring quarter, many
residents have accumulated more stuff than they can pack up in a
day and fit into a single carload. If you are heading home for
Memorial Weekend, we highly recommend taking some stuff home.
Responsibly dispose of your trash and recyclables, and donate
your unwanted items:
Throughout the last two weeks of spring quarter, every community
has a designated collection area for residents to donate
reusable clothing, technology, toiletries, etc.
Avoid waiting until the deadline to check out: Please note that
residents checking out at the last minute may experience long