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Resident Hand Book (Printable PDF)
Revised 10/2017: The
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Central Lutheran Church
Intentional Christian Community
Table of Contents
Policies and Procedures
Resident Rights and
Residential Community Standards
Residential Conduct Procedures
As a member of the Central Lutheran Church (CLC) Intentional
Christian Community (ICC), you are responsible for abiding by
Resident Rights and Responsibilities
As a member of the ICC, you are also responsible for abiding by
the residential rules, policies and procedures outlined below.
We want you to know that our policies are more restrictive than
the law requires (They are patterned after Western Washington
University's policies and procedures). Because violations are
often the result of not knowing the rules we encourage you to
read this handbook carefully.
Residents of the ICC enjoy the same
basic rights, privileges, and freedoms granted to all members of
society. At the same time, acceptance of admission into the ICC
carries with it an obligation to fulfill certain
responsibilities and expectations as a member of the ICC.As a
condition of acceptance into the ICC, residents must assume
responsibility for their own actions and maintain an environment
conducive to the success, safety, and well-being of others. In
addition, they are expected to be truthful, respect the rights
of others, and abide by all these policies and procedures, as
well as all local, state, and federal laws and regulations. All
residents are responsible for understanding and complying with
the responsibilities and expectations set forth in this
handbook.The resident conduct process at the ICC is
designed to be a learning process that promotes an understanding
of residents' responsibilities as members of ICC. The objectives
of the resident conduct system, as set forth in this handbook,
are twofold: to ensure that residents act in a manner consistent
with high standards of behavior, and to maintain the safety and
well-being of all members of the ICC.Central
Lutheran Church, Intentional Christian Community's Residents
Rights and Responsibilities Code is based on Chapter 516-21
of the Washington Administrative Code (WAC).
Resident Rights and
Residential Community Standards
Accepting a New Roommate
If your roommate moves out, you must keep the vacant side of
your room clean and empty for a new roommate. A new roommate may
be assigned to your room anytime during the remainder of your
residency. Building staff will make every effort to provide
advance notification that a new roommate is coming; however a
new roommate may arrive without notice. You may be charged
additional room rent if the vacant side of your room is not
clean and empty when a new roommate arrives, if you turn away a
newly assigned roommate, or if you discourage a prospective
Alcohol, Possession or Use of
Possession and consumption of alcohol on
Central Lutheran Church property, including the ICC residence,
is limited to communion wine during a worship event.
Animals for Special Needs
Pets are not allowed in the ICC residence. Service dogs and
assistance animals are allowed in compliance with the Fair
Housing Act. Please note the following requirements for
residents (‘handlers’) with service/assistance animals:
Written request and written permission is required prior to
bring any resident animal onto CLC properties. Prospective
residents who require an animal must request reasonable
accommodation through ICC staff prior to room assignment.
Current residents who require an animal must discuss
accommodation with ICC staff prior to acquiring an animal.
Service Animals: The Fair Housing Act allows trained service
animals access to all buildings, including food venues. Service
animals are specially trained animals, wearing appropriate
signage, that perform tasks for persons with disabilities.
Assistance Animals: The law limits assistance animals to the
handler's residential building. Assistance animals include
emotional support animals, comfort animals, therapy animals and
companion animals of any kind. Resident assistance animals
require written proof of need.
Handlers must ensure that their animal has proper immunizations,
licenses and any required veterinary documentation.
Animals must be housebroken and handlers are responsible for the
proper disposal of their animal's waste. Failure to do so will
result in conduct action and a cleanup fee.
Handlers may be asked to remove their animal from the ICC
residence if the animal is not housebroken, or if the animal
cannot be effectively controlled by the handler.
Handlers must have their animal under control at all times by
means of a harness, leash or tether unless it interferes with
the animal’s work, or it is not compatible with the handler’s
Animals may not pose a threat to the health or safety of others,
and handlers are responsible for any liability that occurs as a
result of their animal’s behavior. (Please note that an animal
is not considered a health or safety threat toward residents
with animal-related allergies or anxiety simply by its presence
-- that is, absent specific health or safety concerns.).
The handler is responsible for any charges resulting from
damage, cleaning, or pest infestation.
The handler is responsible for the care and well-being of their
Authorized Entry: ICC Residential Building
The ICC residential building is locked at all times and no
persons except those listed below are authorized to enter. If
you believe someone has entered the building without
authorization, notify the Church Office (if open) or the
Bellingham Police at 911.
Persons allowed are:
Residential residents and invited guests
Central Lutheran staff on CLC business
Central Lutheran Church personnel respect every resident’s right
to privacy, safety, and security. CLC personnel have the right
to enter any residence hall room or apartment for the purpose of
facilities inspection, maintenance requests, resident health and
wellness, and other official CLC business. If CLC personnel
discover policy violations while in a resident’s room,
appropriate follow-up will occur. Depending upon the reason for
entry, residents typically receive notification 24 hours in
advance. Authorized staff will knock first and have official
Personal barbecue grills and portable fire pits are potential
fire hazards in a community living environment and may not be
used. A barbecue grill is provided and available to residents.
It is located outside, in the breezeway, by the main kitchen
CLC provides a comfort foam twin xl mattress as part of this
agreement. CLC does not provide bed linens and requires the use
of a mattress pad. Mattresses are equipped with a mattress
protective cover (moisture and pests) and shall not be removed.
CLC has bicycle racks and this is the only place bicycles should
be parked. Bicycles found in hallways, stairwells and
residential public areas are subject to impound; this includes
bicycles locked to hand railings, posts and other structures not
designated for bicycle storage. Bicycles left in racks and
storage rooms more than 90 days without activity will be
considered abandoned property and disposed of accordingly.
Candles & Incense
The burning of candles, incense, torches or any open-flame or
concealed flame devices are prohibited in the ICC residences.
Computers, Responsible Use of
Every resident with access to the ICC network and computing
resources is expected to behave in a responsible way.
Unacceptable use includes, but is not limited to, the following
Using an unauthorized IP address.
Sending unsolicited mass mailings including chain letters/email,
solicitations, and spam.
Violating terms of applicable software licensing agreements or
copyright laws. This includes providing for distribution
copyrighted music or video files.
Deliberately wasting computing resources or using excessive
Using a computer account without authorization.
Using the ICC network to gain unauthorized access to any
Knowingly performing an act which will interfere with the normal
operation of computers, terminals, peripherals, or networks.
Attempting to circumvent data protection schemes or uncover
Using electronic mail to harass others.
Masking the identity of an account or machine.
Posting on electronic bulletin boards materials that violate
existing laws or ICC's codes of conduct.
Attempting to monitor or tamper with another user's electronic
communications, or reading, copying, changing, or deleting
another user's files or software without the explicit agreement
of the owner.
Using the network for commercial purposes or charging for any
service provided across the network.
Using another person's computer account or identity.
Decorating or Personalizing Your Space
Creating your own place to study, relax, and socialize is
essential to the college experience; however, the following ways
of personalizing your space may result in disciplinary action:
Removing CLC furniture from the room without prior consent.
Damaging wall, ceiling, or furniture with nails, tacks, or pins.
Painting the walls, ceiling, or furniture.
Disabling or impairing fire sprinklers, heat sensors, or smoke
Placing objects near or in contact with fire sprinklers, heat
sensors, or smoke alarms.
Customizing or altering your bed in any way inconsistent with
the available configurations.
Displaying images or objects that create a hostile environment
for residents, guests, or CLC employees. Displaying images or
objects that glorify drugs or alcohol, in alcohol-free
Decorations made from cut, resin-bearing trees or vegetation
such as fir, pine, cedar, spruce, and eucalyptus. Live trees in
soil are permitted.
Demonstrations that materially or substantially disrupt the
normal operation of the ICC residence will result in conduct
Disruptive behavior will result in disciplinary action.
Disruptive behavior includes (but is not limited to), physical
abuse, verbal abuse, threats, intimidation, coercion,
obstruction or other conduct which threatens or endangers the
health or safety of self or others, failure to complete
sanctions, failure to cooperate or comply with CLC officials,
providing false identification or information, violating rules,
policies and procedures, or knowingly being in the presence of
someone violating rules, policies and procedures.
Drugs, Possession or Use of
MARIJUANA: Possession or use of marijuana in any amount by any
person is prohibited by CLC. Even though
Washington State law allows adults age
21 and older to possess small amounts of marijuana for personal
use, federal law prohibits marijuana possession and use of any
kind. The ICC is a smoke-, alcohol-, and drug-free environment.
Your body is considered a container; therefore, using/consuming
marijuana or other drugs (regardless of location) and then
returning to your residence hall constitutes possession of the
drug or marijuana.
Any resident who remains in the presence of someone violating
this drug policy may be subject to conduct sanctions.
OTHER DRUGS: No person may possess, use, manufacture, cultivate,
package, distribute, sell, or provide a controlled or illegal
drug or substance. No person may misuse prescription or
nonprescription drugs; no person may possess or use drug
paraphernalia. Drugs are defined as, but not limited to:
Any containers used or labeled for prohibited substances.
Any chemical substance, compound or combination used to induce
an altered state
Any otherwise lawfully available product, over-the-counter drug,
or prescription drug used for any purpose other than its
Any nervous system depressant
Any stimulant, other than caffeine
Electrical Equipment & Appliances
Any electrical device used within the ICC residence must be
certified by Underwriters Laboratories as UL Listed. CLC
reserves the right to remove any dangerous electrical appliance
brought by a resident into a CLC building.
APPROVED: electric teakettles, electric wax warmers, coffee
makers, rice cookers, microwave ovens up to 900w, and
refrigerators up to 4 cubic feet.
PROHIBITED: Hotplates (except induction hotplates provided by
CLC), electric blankets, space heaters (except as provided by
CLC), halogen lamps over 300w, toasters, and toaster ovens
(except as provided by CLC in the kitchenette).
Anyone found responsible for tampering with an elevator or
engaging in reckless or dangerous behavior that places
themselves or others at risk, in or around an elevator, will
face disciplinary action.
Explosives & Weapons
Unless authorized by CLC, possession of explosives, weapons,
firearms, dangerous chemicals, and fireworks is prohibited on
CLC property and at CLC-sponsored activities. Weapons include,
but are not limited to:
Firearms of any kind.
BB guns, pellet guns, paintball and Airsoft guns.
Martial arts weapons.
Projectile devices, such as catapults or slingshots.
Objects used as weapons to threaten or injure.
Swords and knives; small kitchen knives and folding pocket
knives up to 3.5" permitted.
Fire Equipment and Vandalism
Tampering with, disabling, or damaging any fire safety
apparatus, equipment or smoke detector is prohibited under
RCW 43.44.110. This includes willfully
and falsely activating a fire alarm. Such violations likely
result in eviction and referral to the Bellingham Police.
Use of any fireplace in a CLC building requires permission from
the Church Council.
Gambling in the ICC residence is prohibited by CLC policy and
Washington State law. Gambling includes online gambling, betting
on athletic events, and the possession of gambling devices.
A guest is an invited individual who is present in a residential
building but is not a member of the ICC residential community.
Guests must be accompanied by a member of the ICC residential
community at all times.
Guests in the ICC residence are expected to comply with all ICC
rules, policies and procedures, as well as all applicable local,
state, and federal laws and regulations. Residents who invite
guests into their residence hall are responsible for the
behavior of their guests and may be held responsible for any
alleged violation(s) committed by their guests.
Only the official residents of a given room may reside in that
room. Overnight guests are permitted only with the permission of
the roommates. Overnight guests may not stay for more than three
nights in a row or more than seven nights per quarter, including
in rooms where residents do not have roommates.
Harassment & Threats of Violence
Harassment and threats of violence are prohibited behaviors that
create a hostile or threatening environment. These behaviors
include but are not limited to:
Unwanted and/or intimidating contact of a threatening nature,
including verbal, nonverbal, written, or electronic
2.An expressed or implied threat to an
individual's personal safety or property, academic efforts,
employment, or participation in CLC activities.
Intentional and/or repeated following or contacting of another
person in a manner that intimidates, harasses, or places that
person in fear for his or her personal safety or property.
Behavior that threatens or intimidates on the basis of race,
color, creed, religion, national origin, sex (including
pregnancy and parenting status), age, disability, marital
status, veteran status, genetic information, and sexual
orientation, including gender expression or identity.
CLC does not provide laundry supplies.
Use of Laundry equipment is included with rental agreement.
The laundry machine is for standard size load of washing and
Laundry room is not to be used for storage of clothes or
cleaning supplies or anything else
Lounges & Common Areas
Lounges and other common areas are living spaces intended for
residents to study, relax and gather. Use of these areas should
be inclusive and considerate of other residents in the space; if
conflicts arise, staff can assist in facilitating a resolution.
Furniture may be rearranged to accommodate activities, but must
be returned to its proper location afterwards. Please note that
personal property left in lounges or common areas may result in
theft. Overnight sleeping is not permitted.
Residents wishing to organize activities for the ICC can contact
CLC staff. The cleaning and re-setting of a common area is the
responsibility of those using the area. Priority for use of
common areas is given to the following:
Staff initiated or sponsored programs
Resident use for academic purposes
Resident use for social or recreational purposes
Possession or Use of
CLC provides one parking space per resident.
Parking is for resident use only and may not be loaned or
sub-leased to a non-resident.
All vehicles must have a CLC parking pass.
Passes are available at CLC office.
Pass must be easily visible.
Rearview mirror hangers are provided.
Residents must use the assigned parking lot, or are subject to
fines or being towed at owner’s expense.
Female residents shall use the lower (Rose St.) parking lot.
Male residents shall only use the upper (Forest St.) parking
Parking spaces are available on a first-come basis.
All parking is at the risk of vehicle’s owner and CLC assumes no
responsibility for loss or damage to vehicles or property.
CLC recommends residents keep their vehicles locked at all
Vehicles must be removed when residency terminates. Vehicles
left 10 days after residency terminates will be considered
abandoned and will be removed at owner’s expense.
Pets are prohibited, but fish in tanks under 10 gallons are
allowed. Service animals are not considered pets. See
Animals for Special Needs.
Alcohol, Possession or Use of.
BEDS OR BED PARTS: Non-CLC mattresses without specific CLC
permission, non-CLC beds, non-CLC bed parts, homemade bed
modifications, water-filled mattresses.
Drugs, Possession or Use of.
FIREARMS & WEAPONS: firearms, ammunition, BB guns, pellet guns,
paintball guns, Airsoft guns, rockets, hunting knives,
switchblades, metal knuckles, sling shots, sticks/clubs, laser
pointers, explosives, dangerous chemicals, toys or display items
that look real.
FLAMMABLE MATERIALS & EXPLOSIVES: explosives, fireworks,
gasoline, or any other flammable materials; candles, incense,
torches, or open-flamed devices; decorations made from cut,
resin-bearing trees or vegetation such as fir, pine, cedar,
spruce and eucalyptus.
HAZARDOUS ELECTRONICS: electric hotplates, burners, toasters,
toaster ovens, electric space heaters and halogen lamps.
To prevent physical injury or property damage, the following
activities are strictly prohibited in or around the ICC
Throwing anything from a building, window, or balcony.
Throwing anything at people, buildings, windows, or structures.
Throwing anything in a public/common area.
COURTESY HOURS: Courtesy hours are in effect 24 hours a day.
During courtesy hours any noise you make is not to be excessive
or disruptive to your community. If you are asked by anyone to
quiet down, you are expected to comply immediately. Excessive
noise is a violation of resident rights and is unacceptable in
the ICC residence. To minimize impact on others, residents with
amplified instruments, game systems, and audio equipment are
advised to use headphones.
QUIET HOURS: While the purpose of courtesy hours is to minimize
disruptive or excessive noise, quiet hours are meant to maintain
an atmosphere for studying and sleeping. The quiet hours below
apply to the ICC residential community. Again, whenever you are
asked by anyone to quiet down, you are expected to comply
Quiet Hours Begin at:
11 p.m. Sunday through
1 a.m. Friday and Saturday
Quiet Hours End at:
7 a.m. Monday through
9 a.m. Saturday and Sunday
NOISE VIOLATIONS: While it is each resident's responsibility to
control noise, it is also the responsibility of those impacted
by noise to contact the community member and request that the
noise be reduced. If this approach does not succeed, contact a
CLC staff member. When the efforts of CLC staff are not
sufficient, Bellingham Police may be called to resolve noise
Roofs, Windows & Ledges
Unauthorized access to any roof will result in disciplinary
action and a $35 charge. Climbing through windows or on building
exteriors, balconies, or ledges is prohibited. Suspending any
object from windows, building exteriors, balconies, or ledges is
prohibited. Residents who need to retrieve an item from any of
these areas must contact the CLC office for assistance.
Scooters & Motorcycles
Uniform Fire Code (1982 Edition, Section 11.415) and CLC parking
regulations prohibit the storage of scooters, motorcycles, and
other gas powered vehicles in your residence hall. If any such
vehicle is discovered inside the ICC residence hall it will be
subject to impound at the resident's expense.
It is the policy of the ICC to provide an environment in which
residents, staff, and faculty can work, live, and study free
from sexual misconduct. Sexual misconduct includes sexual
harassment, sexual intimidation, sexual coercion, sexual
assault, and rape. CLC staff act to prevent sexual misconduct
and will respond appropriately to all reported incidents of
sexual misconduct. Individuals who engage in such behavior will
be subject to disciplinary action; this may include removal from
the ICC residence, expulsion from the ICC, and civil or criminal
prosecution. You can report sexual misconduct to CLC staff or
the Bellingham Police at 911.
Smoking is prohibited in all CLC buildings and within 25 feet of
doors, windows, and ventilation intakes. This includes but is
not limited to all public spaces such as lounges, stairwells,
hallways, food service areas, and laundry rooms. Smoking is also
prohibited at any outside area that may affect the air supply of
CLC buildings. Residents and guests who smoke must respond to
requests to move to another location. Residents and guests who
smoke must dispose of smoking refuse properly.
Solicitation & Commercial Activities
Due to a variety of local, state, federal, and ICC guidelines,
residents may not use their ICC residence for the purpose of
running a business.
Most forms of solicitation are prohibited in the ICC residence,
and unauthorized solicitation should be immediately reported to
staff. Prohibited forms of solicitation include making contact
with residents for the purpose of:
Promoting an activity or event.
Promoting or endorsing an idea or person, such as a political
candidate, recycling, or religious belief.
Recruiting for a club or organization.
Selling something, such as an object, product, or ticket to an
activity or event, even for the purpose of fund-raising.
Taking, attempting to take, aiding another in taking or
possession of property belonging to another member of the ICC,
the ICC itself, or its guests is prohibited.
Entering a residential building or room without authorization or
permission is prohibited. See
Authorized Entry: Residential Buildings.
Vandalism, including graffiti or alteration (temporary or
permanent) of CLC property will result in disciplinary action
and financial responsibility for the full cost of repair or
replacement, and may result in civil or criminal action.
Residential Conduct Procedures
When a Violation of any ICC Policy Occurs
Incident Report: An incident report may be written by another resident, another
member of CLC, or CLC staff to document a situation that may be
a violation of policy. Being listed in an incident report does
not constitute a policy violation. No decision about a violation
occurs until those directly involved have an opportunity to meet
and discuss the circumstances of the violation.
Resident Notification: The resident(s) involved receives notification via their mailbox
regarding a meeting with CLC staff. The CLC staff may refer an
incident to the Senior Pastor, who will then serve as the
Conduct Meeting: At this meeting the conduct officer first asks the resident how
things are going in general, then asks for his or her
perspective on the specific incident, reviews the incident
report and discusses any other relevant information. Be honest
with the conduct officer; the conduct system is educational in
nature so expect your meeting to be a conversation. Conduct
meetings and decisions take place whether the resident is
present or not. If you are unable to attend your conduct meeting
it is your responsibility to notify the conduct officer to
request rescheduling. Rescheduling is permitted twice within
seven days of original appointment.
Conduct Decision: After reviewing the available information, the conduct officer
determines whether a violation has occurred, the degree to which
the resident was responsible, and appropriate sanction(s).
Decision Letter: The resident receives notification of the decision in the form of
a conduct letter via their mailbox within seven business days of
the conduct meeting. The resident is notified if there are
extenuating circumstances that delay the letter beyond seven
Conduct Referral: A resident who voluntarily moves out of the ICC residence or
withdraws from the ICC prior to the completion of proceedings is
not excused from pending conduct action. In such cases,
information is referred to the ICC Conduct Officer for possible
Rights of Residents
Within the conduct process residents have the right to:
A fair and thorough conduct meeting.
Be informed of all potential policy violations prior to the
An alternate conduct officer in the event of obvious and/or
Review the incident report(s) and sanction letter(s).
One level of appeal within the CLC conduct system.
Have a support person present at any conduct meeting pertaining
to his or her conduct.
The support person serves as an advisor to the resident, not as
a representative, and may be a resident, family member, or other
The support person may observe the process and provide support
and guidance to the resident as needed.
CLC staff may not serve in the support-person role due to the
potential for conflict of interest; however, CLC staff can serve
as a resource for residents before and after the conduct
The support person may not have a conflict of interest with the
situation in question.
Standard of Decision
The Conduct Officer uses the available information to determine
if it is more likely that a resident did or did not violate CLC
Consistency & Fairness
All proceedings, including the initial conduct meeting, are
carried out in a manner that is informal and assures fundamental
fairness. Conduct officers evaluate each resident's situation
individually when deciding the most appropriate action to take.
When sanctions occur, they may vary from resident to resident,
even when a similar policy violation occurs. This is because
multiple factors are considered in deciding the best sanction
for the individual, including the details of the current
incident, the resident's previous conduct history, the
resident's behavior during the incident and at the conduct
meeting, and the actual, intended and potential impact of the
resident's behavior on the community.
When a resident has been found responsible for violating a
policy, one or more disciplinary actions may result.
Disciplinary actions are intended to hold residents accountable
for policy violations, and to educate and guide residents toward
making good choices and informed decisions in the future. In
some cases, interim sanctions may be imposed. An interim
sanction is not an indication of a violation; it is simply a
community safeguard until a decision about a possible violation
can be made. Interim sanctions remain in place until the conduct
process is completed. If an interim sanction is violated, the
resident may be removed from the ICC residence and referred to
the CLC Senior Pastor for further action. In addition to being
subject to possible sanctions, behavior that violates local,
state or federal law (e.g., theft, assault, rape, illegal drug
or alcohol activity) is referred to Bellingham Police.
WARNING: A written reprimand that the resident has violated a
policy and future violations will result in more severe
DISCIPLINARY PROBATION: Notice that additional policy violations
may result in eviction from CLC Residences.
EVICTION FROM CLC RESIDENCES: Mandatory cancellation of
occupancy in CLC Residences. This sanction is typically reserved
for residents who indicate an unwillingness or inability to live
within the parameters established by and for CLC Residences.
This sanction may include restriction of visitation rights to
one or more communities, payment of a contract breakage fee, and
referral to the CLC Conduct Officer for action that may impact
the resident's enrollment in the CLC.
DEFERRED EVICTION: Notice that further violations of policies
may result in eviction from ICC Residence and referral to the
CLC Senior Pastor for action that may impact the resident's
enrollment in the ICC residence.
Typical Sanctions for Specific Violations
While every violation is considered on a case-by-case basis,
baseline sanctions for the following violations are defined as
ALCOHOL VIOLATION: will result in a referral to Alcohol and Drug
Consultation and Assessment Services (ADCAS) on the WWU campus.
SECOND VIOLATION IN A GIVEN YEAR: will result in a sanction
other than a warning, such as disciplinary probation.
LEGAL-AGE RESIDENT PROVIDING ALCOHOL TO MINORS: will result in
POLICY VIOLATION WHILE ON DISCIPLINARY PROBATION: will result in
eviction from ICC Residences.
FIRE SAFETY EQUIPMENT VANDALISM: Behavior which places the
resident or others at risk of physical harm will result in
eviction from ICC Residences.
DISRUPTIVE BEHAVIOR OR VERBAL ABUSE: will result in a sanction
ranging from an educational sanction to removal from CLC
DRUG VIOLATION: first violation includes a minimum of
disciplinary probation and referral to Alcohol/Drug Counseling
and Assessment Services.
POSSESSION OF A COMMON-SOURCE CONTAINER FOR ALCOHOL, FULL OR
EMPTY: will result in disciplinary probation. Violation of this
policy coupled with other violations (such as selling alcohol,
disruptive behavior, quiet hours violations) may result in
removal from CLC Residences.
EXPLOSIVES & WEAPONS VIOLATION: will result in immediate
termination of Resident Status resulting in an eviction from ICC
All records resulting from conduct proceedings are maintained by
CLC, including Incident Reports, conduct letters, emails and
appeals. Records are not available to any member of the public
without written consent of the resident involved, except as
noted within applicable laws. For example, when information is
necessary to protect the health and safety of the resident or
other persons, certain exceptions are authorized under WAC
516-26-085, Release of Information in Emergencies.
The Intentional Christian Community engages residents in diverse
and inclusive, healthy, safe, and sustainable communities that
foster academic success and personal growth. Under this
contract, the Resident pays for a residential experience
intentionally designed to cultivate Christian values. To qualify
for a room assignment, the Resident accepts this Housing
Agreement and agrees to abide by:
The ICC Residences Policies and Procedures
Resident Rights and Responsibilities Code
All local, city state, and federal laws.
As its name implies, the ICC is a community of residents who
wish to live among others according to the teachings of Jesus
The term is defined in the RENTAL AGREEMENT.
Because the ICC residence does not offer a meal plan, it is
recommended that residents purchase a meal plan associated with
their academic institution. Residents not purchasing a meal plan
must advise CLC of how they will meet their meal requirements.
Use of cooking facilities requires using personally owned
equipment and utensils, and personally owned table service and
utensils. All cooking facilities must be left clean. All
personal equipment should be stored in your room upon completion
of facility use. Leaving cooking facilities messy, or personal
items left in facilities may be considered abandoned and will
result in forfeiture and disposal of items, loss of privilege to
use cooking areas, or fines. Cooking areas have video
surveillance to ensure compliance.
Resident shall pay a deposit defined in the RENTAL AGREEMENT as
security for the faithful performance of the Agreement. Upon
Agreement termination, the security deposit will be applied to
any damages caused by the resident and any remaining balance
will be refunded. Residents with service and assistance animals
will have additional deposit requirements.
Cancellation before Occupancy
The Agreement may be canceled in writing 30 days prior to
occupancy and the Housing deposit will be refunded in full.
Cancellation within 30 days prior to occupancy will result in
forfeiture of the Housing Deposit as a percentage prorated to
the percentage of 30 days remaining prior to occupancy.
Termination of Agreement
Termination shall not relieve Resident of his or her liabilities
and obligations. The Resident shall pay charges up to the term
of the Rental Agreement, any damage fee that may apply and any
charges incurred after termination.
By Termination of Resident Status: Residents must vacate
rooms on the day of termination of their resident status.
By Default or Breach: The Agreement may be terminated, after
15 days' notice of intent, in the event that the Resident:
Is in default in payment for more than 15 days, except
where there is a written agreement to extend the period.
Breaches, violates, fails to perform, or is in default
of the performance of any of the terms of this
By the Resident: The Agreement may be terminated by the
Resident by moving out of his or her room.
Moving out shall not relieve Resident of his or her
liabilities and obligations. The Resident shall pay charges
up to the term of the Rental Agreement, any damage fee that
may apply and any charges incurred after moving out.
Damage and Cleaning
Residents must keep their assigned room/suite clean and alert
CLC staff of any necessary repairs.
Damages: Residents are responsible for costs, expenses or
liabilities resulting from damage to a room by them or their
guests, except for those caused through an act or omission
by CLC staff.
Cleaning: Residents are responsible for the cost of
additional cleaning required to return rooms to their
Furniture: CLC equipment or furniture shall not be moved
from rooms or public areas of buildings. The Residents are
responsible for replacement or repair of the property.
Alterations and Decorations
Alterations to building and individual rooms are not permitted.
The Resident may be required, at his or her expense, to remove
alterations or decorations and may also be required to pay for
any resulting damage. Nails, tack, or pins are not permitted for
use on any wall, ceiling, or CLC furniture.
CLC shall furnish heat, electricity, water and sewer services.
Wireless Internet will be available throughout the residence
hall and cable television will be provided in the common lounge.
Temporary Interruption of Service: Services may be temporarily
interrupted when necessary because of accident, emergency,
repairs, or alterations or improvements, that are deemed
necessary and desirable in the judgment of the CLC. The Resident
shall claim no reduction or waiver of fees or other
compensation, nor shall this Agreement or any of its obligations
be affected or reduced.
Delivery of Possession: If the CLC is unable to deliver possession
of the assigned room because of fire, explosion, leaks,
disruptions related to systems software, acts of God, or reasons
beyond its control, the CLC shall have no liability to the
Resident for losses suffered.
Fire or Casualty Loss: If the Resident's room or residence
hall should at any time be rendered untenable in whole or in
part by fire or casualty, the CLC may, at its option, either
immediately terminate this Agreement, or repair and replace
the damaged room or residence hall within a reasonable time.
See When a Vacancy Occurs in
Personal Property Damage
The CLC assumes no responsibility for loss or damage to personal
property. It is recommended that the Resident obtain his or her
own renter's insurance.
The CLC reserves the right to reassign residents to different
rooms, if such reassignment is deemed necessary. Unless
otherwise notified, the CLC reserves the right to reassign space
if the Resident does not check in by the third day of the RENTAL
Transfers or Subleases
The Resident may not transfer or sublet any room, space, or
facility of CLC.
CLC, in compliance with applicable laws and in furtherance of
its commitment to fostering an environment that welcomes and
embraces diversity, does not discriminate on the basis of race,
color, creed, national origin, sex (including pregnancy and
parenting status), disability, age, veteran status, sexual
orientation, gender identity or expression, marital status or
CLC is committed to providing reasonable accommodation for
qualified individuals with disabilities upon request. Residents
requiring a special housing assignment due to a disability or
other condition must request reasonable accommodation and
complete a needs assessment.
Waiver of Breaches and Cumulative Remedies
The failure of the CLC to exercise any right or remedy available
as a result of the Resident's breach of any of the terms,
covenants, or conditions of this Agreement shall not be deemed
to be a waiver by the CLC of any such right or remedy. No terms
or conditions of this Agreement required to be performed by the
Resident and no breach thereof shall be waived, altered, or
modified except by an express, written instrument executed by
the CLC staff. The receipt of rent by CLC with the knowledge of
the breach of any terms, covenants, or conditions of this
Agreement shall not be deemed a waiver of such breach. Remedies
of CLC under the terms of this Agreement are cumulative and are
not exclusive of any other remedies or redress which may be
utilized in case of any breach or threatened breach by the
Any provision of this Agreement which shall prove to be invalid,
void, or illegal shall in no way affect, impair, or invalidate
any other provision hereof and such other provision shall remain
in full force and effect.
The CLC ICC residence hall is locked 24 hours a day, and
residents are expected to ensure that doors latch behind
them when they enter and exit; and no one should ever leave
a door propped open. Always lock your door whenever you
leave the room, take a nap, or go to bed.
If you are locked out of your room, contact CLC staff. If
you are locked out of the building call the CLC staff
Each resident receives a “key code” to allow access to the
building. Never share your key-code. Shared key-codes create
a security risk to you and your community and must be
reported to the CLC secretary immediately. The cost for a
new key-code is the responsibility of the resident and must
be paid before the quarterly rental agreement will be
Upon termination of the RENTAL AGREEMENT, residents must follow
the steps to checkout:
Schedule a Room Inspection. Make a plan for when you will
officially check out based upon your schedule. Once you know
your departure date, make an appointment at least 24 hours
in advance to have your room inspected by CLC staff.
Vacate and Clean Your Room. Seek out your community's
collection bins to responsibly donate, recycle, and discard
your unwanted items. You are expected to leave your room
clean, empty and properly assembled. Remove food from fridge
Complete your Room Inspection. CLC staff will bring your
original Room Inspection Inventory Form to assess the
condition of your room while you are present. Charges for
any cleaning, damage, or missing items are split among
roommates unless individual responsibility is clarified
during your room inspection. Be aware that anything you
leave behind will be considered abandoned property and it
will be removed at your expense. CLC assumes no
responsibility for abandoned property and has no obligation
to return it to you.
Check Out in Person at the CLC office. Go in person to the CLC
office during desk hours and submit your Room Inspection
Inventory. Complete an exit survey. Checking out in person
Manage Your Mail When You Move Out. Take steps to ensure your mail
reaches your new address:
Make sure the office has your forwarding address.
Change your address with anyone who sends mail, and don't forget
Amazon, Ebay, Netflix, etc.
The post office does not accept “change of address” from
dormitories like Sternberg Hall.
Residents desiring to change rooms within the residence hall
must initiate a request with CLC staff. Transfer requests may
take several weeks to fulfill depending upon current occupancy.
If your roommate moves out, you must keep the vacant side of
your room clean and empty for a new roommate. A new roommate
may be assigned anytime. CLC staff will make every effort to
provide advance notification that a new roommate is coming;
however, a new roommate may arrive without notice.
If you do not want to be assigned another roommate, you may
have the option of keeping your double room as a single room
at an increased rate. Contact CLC staff.
You may be subject to increased rental rates if the vacant
side of your room is not clean and empty when a new roommate
arrives, if you turn away a newly assigned roommate, or if
you discourage a prospective roommate.
You may invite another CLC resident to transfer into your
room, or you may transfer into the room of another CLC
resident, depending on availability. Contact CLC staff to
discuss your options.
your agreement is defined in your RENTAL AGREEMENT. You must
give 30 days’ notice of intent to vacate your room before the
end of the academic quarter. Please consider the following when
Make a plan: Residents are strongly encouraged to communicate early in the
process with anyone involved, including parents, guardians, or
Start early: Do not wait until finals week to start packing and cleaning! Start
early, pack and clean a little each day, and check out after
your last final.
Take some stuff home on Memorial Day weekend: By spring quarter, many
residents have accumulated more stuff than they can pack up in a
day and fit into a single carload. If you are heading home for
Memorial Weekend, we highly recommend taking some stuff home.
Responsibly dispose of your trash and recyclables, and donate
your unwanted items:
Throughout the last two weeks of spring quarter, every community
has a designated collection area for residents to donate
reusable clothing, technology, toiletries, etc.
Avoid waiting until the deadline to check out: Please note that
residents checking out at the last minute may experience long